Last updated: 19 May 2026

Roar Media Limited (“Roar Media”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal data when you:

• register for or attend our events or conferences,

• purchase tickets,

• subscribe to communications,

• use our websites or digital services,

• interact with sponsors, exhibitors, or partners at our events.

By registering for, attending, or engaging with a Roar Media event or service, you acknowledge and accept the practices described in this Privacy Policy.

1. Who We Are

Roar Media Limited organises business conferences, exhibitions, networking events, and digital content services designed to help professionals connect, learn, and stay informed within their industries.

For the purposes of applicable data protection legislation, including the UK GDPR, EU GDPR (where applicable), and the Data Protection Act 2018, Roar Media Limited is the Data Controller responsible for your personal data.

Our services are intended for individuals aged 18 years or older. We do not knowingly collect personal data from children.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Business and Contact Information

Including:

• Full name

• Email address

• Telephone number

• Postal address

• Job title

• Employer or company name

b) Event Registration and Attendance Information

Including:

• Ticket purchases and registration details

• Event attendance history

• Session registrations and participation

• Networking activity

• Dietary or accessibility requirements voluntarily provided by you

c) Technical and Usage Information

When you use our websites, apps, or digital platforms, we may collect:

• IP address

• Browser type and version

• Device information

• Operating system

• Geographic location

• Pages viewed and content accessed

• Search activity

• Email opens and link clicks

• Connection and analytics data

This information may be collected using technologies such as Google Analytics, cookies, pixels, and similar tracking tools.

d) Communications and Other Information

Including:

• Communications with us by email, telephone, live chat, or social media

• Survey responses and feedback

• Preferences and consent choices

• Information submitted through forms or applications

• 
  

We do not intentionally collect special category personal data unless specifically required for accessibility or event participation purposes and voluntarily provided by you.

3. How We Use Your Personal Data

We may use your personal data to:

• Manage and administer events and registrations

• Deliver our services and digital content

• Verify your identity

• Personalise your experience

• Respond to enquiries and customer support requests

• Send important event updates and operational communications

• Conduct analytics, research, and reporting

• Improve our services and event experience

• Send marketing communications where permitted

• Facilitate networking and business opportunities

• Comply with legal and regulatory obligations

• Prevent fraud, misuse, or security incidents

4. Sponsor, Exhibitor, and Partner Data Sharing

Roar Media events are often supported by sponsors, exhibitors, and commercial partners.

Where you interact with sponsors, exhibitors, or partners, your personal data may be shared with them, including where you:

• allow your badge to be scanned,

• attend sponsored sessions or meetings,

• request information,

• download sponsor content,

• participate in competitions or surveys,

• interact with sponsor booths or networking areas,

• use event applications or matchmaking platforms.

These organisations may contact you regarding their products, services, or related business opportunities in accordance with applicable data protection laws and their own privacy policies.

Where required by law, consent mechanisms will be provided.

5. Event Technology and Networking Platforms

Our events may use technologies including:

• event apps,

• networking platforms,

• QR code or badge scanning,

• RFID or NFC technology,

• attendee matchmaking systems,

• livestreaming and virtual event platforms.

These tools may process attendee information to facilitate networking, analytics, event access, and personalised event experiences.

6. Photography, Filming, and Recording

Photography, filming, livestreaming, and audio recording may take place at our events for promotional, marketing, editorial, and commercial purposes.

By attending a Roar Media event, you acknowledge that your image, likeness, voice, or comments may appear in:

• photographs,

• videos,

• livestreams,

• social media content,

• promotional materials,

• future event marketing.

• 
  

If you do not wish to appear in event media coverage, please notify a member of the event team where reasonably possible.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• improve website functionality,

• personalise user experiences,

• analyse traffic and engagement,

• support marketing and advertising activities.

You can manage cookie preferences through your browser settings. Please note that disabling cookies may affect certain website functionality.

8. Third-Party Websites and Services

Our services may contain links to third-party websites, applications, or platforms. We are not responsible for the privacy practices or content of those third parties.

We encourage you to review their privacy policies before providing personal information.

9. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases:

Consent

Where you have provided consent for specific activities, such as receiving marketing communications.

Contractual Necessity

Where processing is necessary to fulfil our obligations relating to your registration, attendance, or purchases.

Legitimate Interests

Where processing is necessary for our legitimate business interests, including:

• operating and improving our events and services,

• promoting relevant business opportunities,

• facilitating sponsor engagement,

• ensuring event security and administration.

When relying on legitimate interests, we carefully balance our interests against your rights and freedoms.

Legal Obligations

Where processing is required to comply with applicable laws or regulatory obligations.

10. Sharing Your Personal Data

We may share your personal data with:

• event sponsors, exhibitors, and partners,

• service providers and suppliers,

• ticketing providers,

• CRM and email marketing platforms,

• analytics and technology providers,

• payment processors,

• professional advisers,

• legal or regulatory authorities where required.

All third parties processing personal data on our behalf are required to implement appropriate security and confidentiality measures.

11. International Transfers

Where personal data is transferred outside the UK or European Economic Area, we will ensure appropriate safeguards are in place in accordance with applicable data protection laws.

12. Data Retention

We retain personal data only for as long as necessary for the purposes outlined in this policy, including:

• event administration,

• legal and financial record keeping,

• dispute resolution,

• business analytics,

• maintaining marketing suppression records.

Typically, personal data may be retained for up to seven (7) years unless a longer retention period is legally required.

13. Data Security

We implement appropriate technical and organisational security measures designed to protect personal data from:

• unauthorised access,

• disclosure,

• alteration,

• loss,

• misuse,

• destruction.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

14. Your Rights

Under applicable data protection law, you may have the right to:

• access your personal data,

• correct inaccurate data,

• request deletion of your data,

• restrict processing,

• object to processing,

• withdraw consent,

• request data portability,

• lodge a complaint with a supervisory authority.

Marketing Communications

You can unsubscribe from marketing communications at any time using the unsubscribe link included in our emails or by contacting us directly.

Right to Erasure

Where applicable, you may request deletion of your personal data. We may need to verify your identity before processing such requests.

15. Contact Us

If you have any questions, concerns, or requests relating to this Privacy Policy or your personal data, please contact:

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, business operations, or services.

Any material changes will be communicated appropriately via our website, email communications, or other suitable methods.

17. Event Code of Conduct

All attendees, sponsors, exhibitors, speakers, and participants are expected to comply with the applicable event Code of Conduct to ensure a safe, respectful, and professional environment for all participants.